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Employment Opportunities

The faculty and staff at Hopkins are intelligent, motivated individuals who are dedicated not only to their respective responsibilities, but to the overall mission of the School as well. There is a great sense of community among employees on campus and across all departments.

Hopkins faculty members are selected as much for their genuine interest in young people and willingness to get involved in every phase of school life as for their scholarship and teaching ability. They are intent on forming a partnership with their students in which there is a shared commitment to excellence. In addition to teaching, most faculty members advise, coach, and/or supervise a student activity. Nearly two-thirds of the faculty holds advanced degrees; others are pursuing them. Many teachers have been at Hopkins for ten years or more, which provides stability and a valuable pool of professional experience.

The Staff at Hopkins consists of administrative assistants; members of the Business, Alumni/ae & Development, Communication and Admission Offices; the Technology Department; and the Maintenance / Buildings and Grounds team. These positions represent much of the backbone of the School's operations and thus, as with faculty, these employees are selected carefully.

Hopkins School believes that all persons are entitled to equal employment opportunity, and it prohibits discrimination because of race, color, creed, sex, religion, national origin, age, gender, gender identity, genetic information, physical or mental disability, veteran status, marital or civil union status, sexual orientation and other legally protected classes or classifications.

Open Academic Positions

List of 1 items.

  • Substitute Teachers

    Hopkins School, an independent, co-educational, college-preparatory day school in New Haven, Connecticut, with over 700 students in grades 7-12, has a regular need for substitute teachers for all subjects. Needs arise regularly on a per diem basis with an occasional need extending for a longer-term. 
     
    Substitute teaching opportunities can become available at quite short notice. The remuneration is $25/class and the preparation is minimal. As the need and preparation extends, compensation will increase. 

    A bachelor's degree in a related field is required and secondary school teaching experience is preferred but not required. Candidates with post-secondary teaching experience will be considered.

    For consideration please contact:

    Geoffrey Nelson
    Dean of Faculty
    Hopkins School
    academicopening@hopkins.edu
    GNelson@hopkins.edu
    Hopkins School believes that all persons are entitled to equal opportunity for employment and strictly prohibits discrimination on the basis of race, color, creed, sex, religion, national origin, age, gender, gender identity, physical or mental disability, veteran status, marital or civil union status, sexual orientation and/or other protected classes.  This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leave of absence, compensation and training.
     

Open General Employment Positions

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  • Accounts Payable Coordinator

    Position: Accounts Payable Coordinator 
    Department: Business Office 
    Reports to: Finance & Accounting Manager 
    FLSA: Non-exempt 
    Designation: Staff, Full-time, 12 month 
    Site: In person, New Haven, CT 

    HOPKINS SCHOOL: 
    Hopkins School is an independent, gender-inclusive, college-preparatory day school for grades 7-12, located on a 109-acre campus in the Westville section of New Haven. Hopkins has current enrollment of 714 students, and a faculty and staff of 185. The faculty and staff at Hopkins are intelligent, motivated individuals who are dedicated not only to their respective responsibilities, but to the overall mission of the School as well. There is a great sense of community among employees on campus and across all departments. 

    POSITION SUMMARY: 
    The Accounts Payable Coordinator plays a critical role in ensuring smooth financial operations by preparing and processing all invoices, reimbursements, and other payables. Hopkins seeks a dependable, detail-oriented individual who can handle sensitive materials confidentially. Ideal candidates bring strong initiative, an ability to manage high volumes of work, and a welcoming approach when interacting with the School’s employees and vendors. 

    ESSENTIAL FUNCTIONS: 
    • Accurate and timely processing of invoices, reimbursements, credit card payments, travel expenses and other payment requests. 
    • Verify the accuracy of invoices/credits and ensure proper account allocation and approvals.
    • Monitor invoice due dates, prioritize payments, and prepare check batches weekly or as required.
    • Maintain and update vendor records. 
    • Reconcile vendor statements and correspondence, identify discrepancies, and apply applicable credits. 
    • Perform basic month-end close tasks, ensuring accounts payable records reconcile with the general ledger. Produce monthly reports and all supporting documentation. 
    • Collect W-9 forms from and provide sales tax exemption certificates to vendors.
    • Respond promptly to inquiries from employees and vendors to ensure timely payments.
    • Maintain organized, accurate, and accessible filing systems for the Business Office.
    • Produce, review, and file IRS 1099 forms annually.
    • Support the annual audit process, including fiscal year close and preparation of required reports.
    • Proactively identify and address potential accounting issues and needs. 
    • Perform additional duties as needed and assigned. 

    QUALIFICATIONS: 
    • Bachelor’s or Associate Degree in Business, Accounting, or related field with 1+ years of accounts payable experience, or a High School diploma with 3+ years of accounts payable experience. 
    • Strong organizational and multitasking skills with a proven ability to meet deadlines.
    • Attention to detail and accuracy in data entry and financial processing. 
    • Proficiency in Microsoft Excel and experience with accounting software; familiarity with Blackbaud is a plus. 
    • Ability to prepare reports from statistical and/or other detailed information sources.
    • Professional demeanor with a commitment to confidentiality and accuracy. 
    • Proven experience in maintaining vendor relationships and addressing inquiries professionally. 
    • Ability to work independently with minimal supervision, while contributing effectively to team goals. 
    • Excellent interpersonal and communication skills, fostering collaboration with faculty, staff, and vendors. 

    PHYSICAL CONDITIONS: 
    • Office setting with extended periods of sitting at a desk. 
    • Regular use of computers, keyboards, and standard office equipment. 
    • Repetitive motion, including typing, data entry, and document preparation. 
    COMPENSATION AND BENEFITS: Compensation is competitive, commensurate with experience, with a range of $55K-$65K. Hopkins offers a comprehensive benefits package, including health insurance, retirement contributions and professional development opportunities. 

    APPLICATION PROCESS: Interested candidates should submit a letter of interest, resume, and list of references to employment@hopkins.edu, with “Accounts Payable Coordinator” in the subject line. Interviewing will begin in April and continue until the position is filled. 

    Hopkins School believes that all persons are entitled to equal employment opportunity, and it prohibits discrimination because of race, color, creed, sex, religion, national origin, age, gender, gender identity, genetic information, physical or mental disability, veteran status, marital or civil union status, sexual orientation and other legally protected classes or classifications.

  • Facilities Associate

    Job Title: Facilities Associate
    Anticipated Start Date: November 1, 2024
    Status: Full-Time, benefits eligible
    FLSA Classification: Non-Exempt
    Reports To: Assistant Director of Facilities

    About Hopkins School
    Hopkins School, a 364-year old co-ed independent school for 715 students in grades 7-12 located on 108 acres in New Haven, CT. Hopkins is a campus comprising 11 buildings, 2 parking lots and 8 athletic fields.

    Position Description
    Hopkins seeks an experienced self motivated Facilities Associate that is responsible for maintaining the physical condition and safety of the schools grounds, facilities and equipment. This position reports directly to the Assistant Director of Facilities.

    Requirements
    Must be able to operate a variety of mowers, field lining machines, and tractors to maintain athletic fields. Must be a team player, possess excellent communication skills, ability to operate and communicate via maintenance radio, have a willingness to learn and the ability to work overtime in addition to schedule flexibility. There will be some weekend and evening hours required, occasionally.

    Essential Duties

    Event Setup and Support
    • Set up tables, chairs, stage and/or music shell in event spaces
    • Set up and dismantles sound and electrical equipment for events
    • Clean up and store equipment after events, ensuring the venue is restored to its original condition
    • Collaborate with event coordinators to ensure timely and proper setup according to specifications
    Building Maintenance
    • Perform in-house plumbing and carpentry repairs
    • Perform in-house electrical maintenance, including to but not limited to replacing light bulbs, ballasts and resetting breakers.
    • Perform routine inspections and maintenance of all buildings, including classrooms, offices, and common areas, including furniture located in all buildings
    • Assist with the maintenance and minor repairs of heating, ventilation, and air conditioning systems
    • Transports trash and recycled waste to disposal/recycle area
    • Daily inspection and maintenance of equipment used to complete build maintenance related tasks
    Grounds Maintenance
    • Maintain walkways and parking lots, including snow and ice removal when necessary
    • Regularly remove litter and debris from grounds to maintain cleanliness and safety
    • Perform scheduled lawn care maintenance including mowing, trimming and edging, mulching, leaf removal, watering
    • Daily inspection and maintenance of equipment used to complete grounds maintenance related tasks
    The above duties are not an exhaustive list of all responsibilities of this role. Hopkins reserves the right to assign additional tasks as needed.

    Environmental Factors
    Performance of essential functions may require exposure to adverse environmental conditions such as dirt, dust, pollen, odors, wetness, humidity, rain, fumes, extreme temperatures, and noise.

    Minimum Training and Experience
    • High school graduate
    • Valid Connecticut Driver’s License with a good driving record
    • At least two years of general grounds and building maintenance experience
    • The ability to lift at least 75 pounds safely and properly
    • Physically able to work outside year round if necessary

    Interested and qualified candidates should email a resume and cover letter to employment@hopkins.edu.

    Hopkins School believes that all persons are entitled to equal opportunity for employment and strictly prohibits discrimination on the basis of race, color, creed, sex, religion, national origin,
    age, gender, gender identity, physical or mental disability, veteran status, marital or civil union status, sexual orientation and/or other protected classes. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leave of absence, compensation, and training.

Open Coaching Positions

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  • Boys Junior School Lacrosse Coach (7th & 8th Grade)

    Season (Spring): March 2025-May 2025

    Hours/schedule:   Practices held from 10:20-11:40 on Mondays, Tuesday, Thursdays, and from 10:40-12:00 every other Friday. Most games are held on Wednesdays after 1:30 PM. Games held on other days are after 3:30 PM. No weekend games.  Typically one game per week.  Must travel with the team to away games.

    Experience: Prior playing or coaching experience at any level is necessary.

    Please send inquiries and/or cover letter and current resume and coaching references to Rocco DeMaio, Director of Athletics.

Contact Info

If you are interested in working at Hopkins, please use the following contacts unless otherwise noted:

ACADEMIC POSITIONS
Geoffrey Nelson, Dean of Faculty
203.397.1001 x400 or academicopening@hopkins.edu

GENERAL EMPLOYMENT
Beverly Greene, Director of Human Resources
203.397.1001 x223 or employment@hopkins.edu
 
COACHING POSITIONS
Rocco DeMaio, Director of Athletics
203.397.1001 x518 or rdemaio@hopkins.edu
986 Forest Road
New Haven, Connecticut 06515
(203) 397-1001

    • Voted #1
      Best Day School
      in CT, 2024

Hopkins is a private middle school and high school for grades 7-12. Located on a campus overlooking New Haven, CT, the School takes pride in its intellectually curious students as well as its dedicated faculty and staff.