Employment Opportunities

Position: Office and Database Manager - Admissions
Reports to: Director of Admissions and Enrollment Management
FLSA: Non-exempt
Designation: Staff, Full-time, 12 month
Site: In person, New Haven, CT

HOPKINS SCHOOL
Hopkins School is an independent, gender-inclusive, college-preparatory day school for grades 7-12, located on a 109-acre campus in the Westville section of New Haven. Hopkins has a
current enrollment of 714 students and 185 employees. The faculty and staff at Hopkins are intelligent, motivated professionals who are dedicated to their respective responsibilities and the overall mission of the School. There is a great sense of community among employees on campus and across all departments.

POSITION SUMMARY
This administrative professional works under the supervision of the Director of Admissions and Enrollment Management. The individual in this position will advance, support, and model the mission of Hopkins School while maintaining a commitment to confidentiality, courtesy, and tact.

The ideal candidate will be positive, energetic, and must enjoy working with a broad range of constituents. Strong interpersonal skills and high emotional intelligence are essential. Excellent organizational, office management and data maintenance skills, along with the ability to meet strict deadlines are very important to the position. Strong communication, troubleshooting, organizational and customer service skills including Microsoft Office Suite and Google applications proficiency are also required.

KEY RESPONSIBILITIES
Office Management Responsibilities

• Proactive in building external relationships designed to yield students by participating in recruitment activities and providing information on admission procedures/activities
• Oversee the prospective student interview and visit schedule, assist with the organization of open houses, visit days, and tour days and attend those events
• Process invoices and billing for admission office supplies and other admission-related items
• Interact with various constituents of the school including Financial Aid, the Business Office, Maintenance, and Food Services
• Maintain a positive working relationship with the other private and public schools in New Haven and surrounding area

File and Database Management Responsibilities

• Handle all data entry for the admission office, process inquiries, applications and withdrawals through Final Site Enrollment system, as well as manage all applications received through the SAO and Gateway systems
• Run basic and advanced queries, lists and reports to support admission efforts
• Oversee all new records and update information on existing records
• Manage electronic and paper files for all applicants and manage the communication with schools and prospective families regarding receipt of teacher recommendations and transcripts
• Assist in preparation of comprehensive, data-driven reports related to recruitment, enrollment and retention for the Head of School and Committee of Trustees including monthly internal data tracking on a variety of metrics

QUALIFICATIONS

• Strong customer service skills and poised positive and professional presence interacting with a wide range of people
• Excellent database and computer skills required, expertise in data and records management preferred
• Demonstrated proficiency with Google applications, Microsoft Office Suite and Blackbaud/OnBoard preferred
• Excellent organizational and communications skills, both written and verbal
• Ability to organize and complete multiple tasks simultaneously with close attention to detail and ability to prioritize work to meet deadlines
• Self-starter with demonstrated flexibility and initiative, able to work independently while also able to work in a team environment to achieve goals
• High professional and ethical standards for handling confidential information with complete discretion
• Willingness to work evenings and weekends as needed in support of Admission Office initiatives and events
• Prior work experience in an academic environment, preferably in a private school setting

COMPENSATION AND BENEFITS:
Compensation is competitive, commensurate with experience, the salary range is $50K - $60K. Hopkins offers a comprehensive benefits package, including health insurance, retirement contributions and professional development opportunities.

APPLICATION PROCESS: Interested candidates should submit a letter of interest, resume, and list of references to employment@hopkins.edu, with “Office and Database Manager -
Admissions” in the subject line. Interviewing will begin in June and continue until the position is filled.

Job Title: Facilities Associate
Anticipated Start Date: November 1, 2024
Status: Full-Time, benefits eligible
FLSA Classification: Non-Exempt
Reports To: Assistant Director of Facilities

About Hopkins School
Hopkins School, a 364-year old co-ed independent school for 715 students in grades 7-12 located on 108 acres in New Haven, CT. Hopkins is a campus comprising 11 buildings, 2 parking lots and 8 athletic fields.

Position Description
Hopkins seeks an experienced self motivated Facilities Associate that is responsible for maintaining the physical condition and safety of the schools grounds, facilities and equipment. This position reports directly to the Assistant Director of Facilities.

Requirements
Must be able to operate a variety of mowers, field lining machines, and tractors to maintain athletic fields. Must be a team player, possess excellent communication skills, ability to operate and communicate via maintenance radio, have a willingness to learn and the ability to work overtime in addition to schedule flexibility. There will be some weekend and evening hours required, occasionally.

Essential Duties

Event Setup and Support

• Set up tables, chairs, stage and/or music shell in event spaces
• Set up and dismantles sound and electrical equipment for events
• Clean up and store equipment after events, ensuring the venue is restored to its original condition
• Collaborate with event coordinators to ensure timely and proper setup according to specifications

Building Maintenance

• Perform in-house plumbing and carpentry repairs
• Perform in-house electrical maintenance, including to but not limited to replacing light bulbs, ballasts and resetting breakers.
• Perform routine inspections and maintenance of all buildings, including classrooms, offices, and common areas, including furniture located in all buildings
• Assist with the maintenance and minor repairs of heating, ventilation, and air conditioning systems
• Transports trash and recycled waste to disposal/recycle area
• Daily inspection and maintenance of equipment used to complete build maintenance related tasks

Grounds Maintenance

• Maintain walkways and parking lots, including snow and ice removal when necessary
• Regularly remove litter and debris from grounds to maintain cleanliness and safety
• Perform scheduled lawn care maintenance including mowing, trimming and edging, mulching, leaf removal, watering
• Daily inspection and maintenance of equipment used to complete grounds maintenance related tasks

The above duties are not an exhaustive list of all responsibilities of this role. Hopkins reserves the right to assign additional tasks as needed.

Environmental Factors
Performance of essential functions may require exposure to adverse environmental conditions such as dirt, dust, pollen, odors, wetness, humidity, rain, fumes, extreme temperatures, and noise.

Minimum Training and Experience

• High school graduate
• Valid Connecticut Driver’s License with a good driving record
• At least two years of general grounds and building maintenance experience
• The ability to lift at least 75 pounds safely and properly
• Physically able to work outside year round if necessary

Interested and qualified candidates should email a resume and cover letter to employment@hopkins.edu.

Hopkins School believes that all persons are entitled to equal opportunity for employment and strictly prohibits discrimination on the basis of race, color, creed, sex, religion, national origin,
age, gender, gender identity, physical or mental disability, veteran status, marital or civil union status, sexual orientation and/or other protected classes. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leave of absence, compensation, and training.

Season (Spring): March 2025-May 2025

Hours/schedule:   Practices held from 10:20-11:40 on Mondays, Tuesday, Thursdays, and from 10:40-12:00 every other Friday. Most games are held on Wednesdays after 1:30 PM. Games held on other days are after 3:30 PM. No weekend games.  Typically one game per week.  Must travel with the team to away games.

Experience: Prior playing or coaching experience at any level is necessary.

Please send inquiries and/or cover letter and current resume and coaching references to Rocco DeMaio, Director of Athletics.