• Responsible for maintenance, troubleshooting, and oversight of Blackbaud database structure and content.
• Annual Procedures: Rollover of the school year, graduation, and promotion of student body.
• Report card management: updates to report cards, grades and comments management, oversight of grade strategies, and reporting.
• Data maintenance and standardization to maintain accurate and secure contact, demographic, and personal information for employees, students, and families.

• Supervise School Scheduling Office; School Scheduler reports directly to the Database and Scheduling Manager
• Configure the academic year schedule infrastructure to include: building schedule sets, blocks, course offerings, grading options, terms, lab blocks, MSON classes, activities, athletics, lunch, and free periods.
• Run the first draft algorithm to find scheduling conflicts and check for graduation requirements.
• Collaborate with the Dean of Academics and Dean of Students to generate and execute timelines and processes for course selection.
• Manage communication and analysis/facilitation of course request approvals and enrollments.
• Oversee the scheduler’s office.
• Maintain and build the daily schedule.
• Create and implement special schedules and modify daily schedules as needed for days off, schedule swaps, etc.
• Work with stakeholders across the Hopkins Program to innovate how we use our student information system to communicate and schedule.
• Work with our school store manager to provide data and support for the annual book sale.

• Collaborate with the Dean of Academics and APC to determine LMS policies and procedures.
• Work with department chairs to determine compliance with and efficacy of policies.
• Manage training on core functionalities, and support Academic Technology Integrationist to facilitate higher level training.
• Maintain communication with Blackbaud about updates and problems.

• Use our data to help guide the school.
• Work with Head of School, Department Chairs, Head Advisers, and other administrators to pull data sets of interest.
• Process data sets to provide insights to assist aforementioned administrators in making strategic, data-driven decisions.

• Provide technical support on LMS/SIS-related problems and questions.
• Substitution management using EZSchoolapps software integration with LMS.
• Bulk data uploads for various departments (e.g. Athletics, Parent Teacher Conferences, etc.).
• Liaison for MSON Program.
• Teach one class section of Computer Science, Math, or Science and/or Advise.

• Bachelor’s degree or higher in a related field.
• A minimum of 2 years of administrative experience with Blackbaud’s Education Management Solution (SIS/LMS).  Scheduling experience preferred.
• Advanced knowledge of Microsoft Excel and/or Google Spreadsheet.

• Manage a portfolio of 100-125 donors and prospective donors, with an emphasis on acquiring new donors, reactivating lapsed donors, and upgrading existing donors.
• Develop and maintain a thorough understanding of Hopkins’ strategic priorities and be able to articulate them effectively to donors.
• Identify strategies and opportunities to align donor interests with key School funding priorities.
• Work collaboratively with Advancement team members to support all individual and broad-based appeal campaigns, including the Annual Fund and any restricted fundraising efforts, to ensure a robust fundraising program.
• Maintain accurate, detailed, and timely records of conversations with donors and prospective donors.
• Meet assigned activity and revenue goals.
• Attend school-sponsored events as appropriate.

• Authentic desire to work in an independent school environment, ability to effectively communicate the School’s mission and priorities, and willingness to travel extensively to develop and strengthen relationships with donors and prospective donors.
• Adhere to ethical fundraising practices, including transparency, confidentiality, and respect for donor intent, while upholding the highest standards of integrity and professionalism.
• Goal and detail-oriented with excellent organizational, writing, and communications skills; able to create clear, concise, and compelling written messages.
• Ability to meet deadlines and manage multiple projects simultaneously, working independently and as a member of a team.
• Proficiency in Microsoft Suite and Google applications. Experience in Raiser’s Edge/NXT or other fundraising databases is a plus.
• Independent secondary school or higher education experience is strongly preferred.
• A bachelor’s degree and a minimum of two years of fundraising experience are required.  

• Maintain accurate position descriptions for all roles within the school.
• Collaborate with hiring managers to identify staffing needs; create sustainable procedures for covering short- and long-term absences.
• Oversee the recruitment and onboarding process for staff employees and collaborate with the Dean of Faculty on teacher hiring, including pre-employment screening and statutory training.
• Promote a culture of growth and continuous improvement among staff through staff meetings and professional development.
• Oversee the annual performance evaluation process for staff, providing guidance to supervisors and employees to ensure meaningful feedback and goal setting.  
• Collaborate with supervisors and administrators in providing coaching, professional development, and performance improvement plans for employees as needed.
• Provide logistical and regulatory oversight for departures and separations, including conducting exit interviews.

• Serve as a trusted advisor and resource for employees, providing guidance and support on HR-related matters.
• Establish a strong employee culture characterized by open communication, teamwork, respect, and a common sense of purpose.  Create opportunities that foster wellness and morale among all members of the school community.

• Proactively address and resolve employee concerns, conflicts, and grievances in a fair and compassionate manner.
• Coach supervisors and employees on building effective teams, resolving conflicts, and mediating disputes.  
• Proactively communicate to employees about changes in school policies or HR practices.
• Conduct regular research on employee engagement and satisfaction in order to continuously strengthen workplace culture and retention.
• Serve as a visible and approachable presence on campus, actively participating in school events and initiatives.
• Collaborate with stakeholders to organize staff appreciation events, team-building activities, and recognition programs.

• Ensure that Hopkins’ employment practices are ethical, legal, and compliant with federal, state, and local labor laws and regulations as well as the school’s policies.

• Stay abreast of the evolving HR field, monitoring the legislative landscape for changes to laws, regulations, and best practices related to employment, benefits, insurance, safety regulations etc.  Provide interpretation and advice to administration on an as-needed basis.
• In collaboration with administrators, keep all Human Resource policies up to date and accurate.  Ensure that the Hopkins Employee Handbook is updated annually and reflects the school's values, workplace policies, and legal requirements.
• Conduct regular audits and reviews to ensure adherence to policies and procedures, including 403(b) and Worker’s Compensation.

• Oversee the administration of employee compensation and benefits, including bi-weekly and monthly payroll functions, health insurance and retirement plans, Health Saving Account funding, workers’ compensation, disability insurance, and annual W2 and 1095 reporting and processing.
• Develop and maintain wage structure and benchmarking for staff positions. Advise CFOO and other administrators on salaries, benefits, staffing needs, and compensation increases.
• Maintain a system of internal controls in the payroll process and provide oversight to ensure the accuracy and effectiveness of the payroll system.  
• Manage the process for employee leaves (communication, approval, monitoring, return).

• Perform tasks related to sports field maintenance including but not limited to dragging, raking, line painting, irrigation operation/repairs, fence repair, sod, leave blowing, and weed trimming
• Performs services of a general maintenance mechanic such as checking engine fluids, changing spark plugs, and replenishing string on string trimmers
• Responsible for general repairs and maintenance including trash pickup, event set up, changing light bulbs, custodial duties, snow shoveling, transporting goods, and fulfilling general maintenance work orders
• Responsible for completing daily work log
• Other duties as assigned

Experience and Qualifications Desired

• High school graduate
• Valid Connecticut Driver’s License with a good driving record
• At least one year of general grounds maintenance experience
• The ability to lift at least 75 pounds safely and properly
• Physically able to work outside year round if necessary